A board room portal is a secure online platform that lets directors and administrators access company-related documents on any device. This solution provides a level of security not available in traditional email systems. Users must log-on using a specific profile and password. It also comes with an integrated user access control system. It also monitors staff in the data centre by using closed circuit monitoring. encrypts all information and can provide multi-factor authentication. This is an essential feature for organizations that handle sensitive data, specifically those in the government sector.
A good board portal can help directors prepare for meetings by allowing them to access the most current version of all reports and supporting documents from one location. This reduces the time spent searching through shared drives, emails, and filing cabinets. Directors can easily annotate documents prior to the meeting to ensure that they are prepared. Any changes made to a board’s agenda are also immediately reflected. These boards work with any device, in contrast to PDFs.
After the board meets, the minutes can be created in the portal, and then circulated for approval. This allows the board to focus on governance and less on administrative tasks. It also makes it easier for the board to adhere to regulations and internal governance boardroomguru.blog/board-of-directors-of-apple-names-positions-salaries guidelines. The actions outlined at the meeting are given to members and then tracked as well as an audit trail is recorded.