It doesn’t matter if it’s business documents or client information, or SaaS data, secure file sharing protects sensitive files from any unauthorized access during transfers. It’s an essential tool for any company that is looking to stop the leakage of data, hacking and compliance violations when collaborating with clients.
The most basic and secure method of document sharing process involves encryption which ensures that the files shared can only be read by intended recipients. This prevents hackers from getting access to private information. It’s typically done via email attachments or by uploading them to https://onlineboardroom.org/seamless-excellence-strategies-for-secure-document-sharing/ websites. More advanced platforms could include password protection and access control. These platforms usually are based on cloud-based storage systems and can support multiple devices and OSs.
If you want to add the security of an additional layer make sure that your secure share URL includes two-factor authentication (2FA). This requires a six-digit code from an authenticator application or physical security key(new window) to permit someone to download or edit your document. This makes it nearly impossible for hackers to gain access to your information.
Some secure file sharing providers offer features that help you collaborate on projects with teams. These tools include real-time collaboration as well as detailed analyses of documents, and eSignature functionality. This type of feature can streamline project workflows, and boost team productivity. It can also help support an overall approach to document management that is compliant with strict privacy laws and other regulations. Laserfiche is a good example, since it provides an extensive array of secure document sharing options that can be integrated into your current enterprise content management system.